An office address for your business
Virtual office
in Poland
Legal address and mailing address in Poland
Your virtual office in Poland
Are you interested in expanding your business in Poland? Do you need an office address in Poland to register a company or a representative office, or a correspondence address for a sole trader (JDG)? Our «Virtual Office in Poland» service could be a convenient solution for your business.
What is a virtual office?
This is a modern solution that allows your company to have a business address without having to rent physical premises. Your business can be based anywhere in Poland, whilst your virtual office is located in the heart of Warsaw’s business district. All incoming correspondence will be forwarded to our specialists and then sent to you electronically.
A favourable solution for your business
Setting up a company requires a registered office address — this is the address at which your firm will be registered, and to which business partners and government bodies can send official correspondence. In some cases, the law may require you to rent a physical office. However, if this is not a requirement, renting a virtual office is a cost-effective solution that allows start-up entrepreneurs to optimise their expenses. The difference in cost between renting a physical office in Poland and a virtual office can be very significant, making a virtual office a particularly attractive option for reducing costs. You can find the rates below.
Managing correspondence sent to your address
As part of our virtual office service, we receive and store correspondence sent to the address provided, including letters and documents from government bodies. Our digital mail handling service allows you to access all your correspondence online, without having to visit a post office.
customer benefit
What the client gets by using the "Virtual Office" service from IMOSTA Group
List of services
Having a registered address is a mandatory requirement for the registration and operation of a company. A virtual office can be a more cost-effective alternative to renting physical office space.
We receive and store correspondence sent to the address provided, including notifications and registered letters from government bodies, as well as small parcels and parcels. We promptly inform the client of any correspondence received.
We will provide you with the ability to log into a special programme that stores all mail received at your address. In this programme you will be able to see information about who, when and what mail was sent to you, and you will be able to view the scanned content of each mail.
Our staff scan documents sent to the address provided and upload digital copies of them to a secure online system.
We promptly notify you by email when correspondence is received at the address provided.
Cost of the "Virtual Office" service
JDG + individuals
-
JDG Correspondence Address
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Receipt and registration of letters
-
Notification of mail received
-
Access to the client panel
-
Scanning and sending correspondence
Sp. z o.o., funds
-
Address for incorporation of the company
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Receipt and registration of letters
-
Notification of mail received
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Access to the client panel
-
Scanning and sending correspondence
-
Correspondence for founders and board members
Any questions?
ul. Ostrobramska 101
04-041 Warszawa
full address
ul. Ostrobramska
house 101
postcode 04-041
Miejscowość Warszawa
Praga-Południe district of Warsaw
Województwo Mazowieckie
Powiat Warszawa
Gmina m.st.Warszawa
Urząd Skarbowy Warszawa - Praga
Jagiellońska 15, 03-719 Warszawa
+48 22 509 18 00
Sąd Rejonowy dla m.st. Warszawy w Warszawie, XIV wydział gospodarczy Krajowego Rejestru Sądowego
ZUS II Oddział w Warszawie
Podskarbińska 25, 03-829 Warszawa
+48 22 560 16 00
We are open from 8.30 am to 4.30 pm on weekdays.
If you need to visit us at a different time - contact us in advance, we respond to enquiries 24 hours a day, 7 days a week.
No, the provision of virtual office services in Poland is an activity specifically regulated and supervised by the state.
In order to provide virtual office services, a number of requirements and approval procedures must be met.
Violation of the legislation in this area entails imposition of high fines.
Mail and parcels are delivered to the person specified in the contract or to a person agreed upon in advance by e-mail.
The service includes storage of your correspondence for three months, with the storage period expiring at the same time as the end of the paid contract period. If the correspondence is not picked up by you within the specified period, it will be destroyed with a shredder. Upon your request, it is possible to extend the storage period according to the current tariffs.
You will receive a notification of correspondence receipt or a scan of the received letter (depending on the selected tariff) to the e-mail specified by you.
The notification/scan will be sent the same day if the correspondence is delivered before 3pm, if after this time - we will send it to you within the next working day.
In accordance with the terms of the contract, we will process all correspondence received at your address, with the exception of advertising leaflets and other mass mailings, unless they are addressed directly to you. If necessary, the terms of the contract may be changed or amended by mutual agreement of the parties.
As part of the Virtual Office service, we conclude a contract for a legal address (siedziba) for companies and a correspondence address for JDGs.
According to Polish law, the concept of "legal address" is not used for entrepreneurs. In order to register a JDG, it is necessary to specify the real place of residence of the entrepreneur, the address for carrying out business activities and the address for correspondence.
We strongly recommend that you get advice on these issues when registering a legal entity in Poland. If the registration is not done through our company, we recommend to clarify all the details with your lawyer.
IMPORTANT: Incorrect use of addresses can cause problems with the tax office, banks and other institutions.
The use of a virtual address in Poland has several limitations and peculiarities. One of the main limitations is that a virtual office cannot be used for certain activities that require physical presence or specialised equipment. It is also important to note that although a virtual office provides a legal address for company registration, it does not provide physical space for employees to work or store goods. For more information on the terms and conditions of use of virtual offices, please contact our experts.