Support with the registration of a limited liability company (Sp. z o.o.) in Poland for foreign nationals
We assist foreign entrepreneurs with the process of registering a limited liability company (Sp. z o.o.) in Poland: we help prepare the necessary information and documents, select the appropriate PKD codes, and navigate the complexities of tax, VAT, KSeF, NIP, PCC, CRBR and the initial obligations following the company’s incorporation.
RU / UA / EN / PL
Who should consider registering a Sp. z o.o. in Poland?
For those planning to grow their business with a team, partners, contractors or several clients.
Entrepreneurs who are expecting their turnover to grow and wish to run their business through a legal entity.
Foreign nationals who are unable to set up a JDG due to restrictions on the right to carry out self-employed activities.
Those working in B2B, IT, retail, e-commerce, consultancy or services on behalf of a company.
What do you need to prepare to register a Sp. z o.o.?.
To register a Sp. z o.o., it is important that you prepare in advance the details that will be used in the incorporation documents, the application via S24 and the subsequent registration procedures. The accuracy of this information affects not only the registration process itself, but also the company’s future operations: accounting, taxation, KRS, CRBR, KSeF, its registered office and post-incorporation obligations.
What needs to be determined before registration
- company name;
- details of the founders and members of the board;
- the founders’ shares in the company;
- the amount of the authorised capital;
- the company’s registered office in Poland;
- PKD — planned activity codes;
- the company’s business model: services, retail, IT, consultancy, e-commerce, B2B or another sector;
- Are there any plans to register for VAT?;
- whether there will be staff, contractors or payments to board members; whether a virtual office is required;
- Do you need a virtual office?;
- whether there is an electronic signature or another method of signing documents;
How does the support process for registering a Sp. z o.o. work?.
Registration support packages for Sp. z o.o.
Start Sp. z o.o.
- Initial consultation prior to registering a Sp. z o.o.
- Checking whether a company’s trade name is unique.
- Checking the uniqueness of a name for a Sp. z o.o.
- Help with choosing a PKD.
- Information on corporation tax rates.
- An explanation of the rights and obligations of VAT payers.
- Preparation of the incorporation documents for company registration.
- Support for submissions via the S24 platform
- An explanation of the concept of a company’s accounting documents: source documents, invoices, pro forma invoices and others.
- Support for connecting to KSeF.
- Advice on completing NIP and PCC declarations.
- Entering data into the CRBR.
Sp. z o.o. Office
- Initial consultation prior to registering a Sp. z o.o.
- Checking whether a company’s trade name is unique.
- Checking the uniqueness of a name for a Sp. z o.o.
- Help with choosing a PKD.
- Information on corporation tax rates.
- An explanation of the rights and obligations of VAT payers.
- Preparation of the incorporation documents for company registration.
- Support for submissions via the S24 platform
- An explanation of the concept of a company’s accounting documents: source documents, invoices, pro forma invoices and others.
- Support for connecting to KSeF.
- Advice on completing NIP and PCC declarations.
- Entering data into the CRBR.
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Set up a virtual office for 12 months at a special rate of
13201,000 zloty per year; - Provision of 24/7 access to the programme for managing and checking email;
- Instant notifications of new mail, and the ability to view scans of letters and other correspondence.
Full Sp. z o.o.
- Initial consultation prior to registering a Sp. z o.o.
- Checking whether a company’s trade name is unique.
- Checking the uniqueness of a name for a Sp. z o.o.
- Help with choosing a PKD.
- Information on corporation tax rates.
- An explanation of the rights and obligations of VAT payers.
- Preparation of the incorporation documents for company registration.
- Support for submissions via the S24 platform
- An explanation of the concept of a company’s accounting documents: source documents, invoices, pro forma invoices and others.
- Support for connecting to KSeF.
- Advice on completing NIP and PCC declarations.
- Entering data into the CRBR.
-
Set up a virtual office for 12 months at a special rate of
13201,000 zloty per year; - Provision of 24/7 access to the programme for managing and checking email;
- Instant notifications of new mail, and the ability to view scans of letters and other correspondence.
- Advice for board members on the calculation and payment of remuneration;
- Advice on HR and payroll administration for staff;
- Advice on regularising the status of the company’s owners and their family members.
*Once registered, the company is connected accounting support in accordance with the selected format and IMOSTA’s current price list; and for Sp. z o.o. companies that are not yet operational and have no turnover, the following is available Mini special rate for accounting purposes and the preparation of statutory financial statements.
Why Entrepreneurs Choose IMOSTA?
We specialize in supporting foreign entrepreneurs and understand that before registering a JDG, it is important to consider residence status, tax matters, ZUS obligations and ongoing accounting needs.
Accounting, tax, legal and HR matters are handled within one integrated support system.
We explain Polish procedures clearly, without complex terms or confusing abbreviations.
We do not limit our support to a one-time consultation. We explain your first obligations, key deadlines, how to work with your accountant and the important steps to take during the first 30 days of business activity.
What our clients say about IMOSTA
FAQ
Provided all the necessary information and documents are in order, the process takes an average of 2–3 days from the moment the application for the registration of a Sp. z o.o. is submitted to the court. The timeframe may depend on the accuracy of the information provided, the method of signing the documents, the performance of the system and the processing of the application by the Polish court. IMOSTA helps you prepare the information in advance to minimise the risk of delays caused by errors or incomplete information.
In many cases, the registration of a Sp. z o.o. can be arranged remotely, provided the client is able to sign the documents in an appropriate manner. If your particular situation requires you to take action in person, provide proof of identity, visit a notary or go to an office, IMOSTA will explain the procedure to you in advance.
Yes, a Sp. z o.o. can be set up by a single founder. Before registration, it is important to understand the specific features of this structure: the composition of the management board, remuneration, ZUS contributions, taxes, liability and the company’s ongoing accounting support.
Yes, you need an address in Poland to register a company. This can be a suitable physical address or a virtual office. There are several restrictions and specific features associated with using a virtual address in Poland. For more detailed information on the rules and conditions governing the use of virtual offices, please contact our specialists.
The ability to act as a founder of a Sp. z o.o. does not always depend on holding a residence permit, but the client’s status may affect the method of signing documents, subsequent legalisation, opening a bank account and the organisation of the company’s operations. It is therefore advisable to check this matter before beginning the registration process.
No, VAT registration is not required in all cases. The decision depends on the nature of your business, your clients, your turnover, your expenses, whether you trade with the EU, and the legal requirements. IMOSTA helps you assess this issue at the outset and explains what obligations will arise if you register for VAT.
Once the company has been registered, it is important not to stop at simply obtaining an entry in the KRS. You will usually need to set up your accounting system, check your obligations regarding NIP, PCC, CRBR, VAT and KSeF, open a bank account, organise your document workflow and be aware of the deadlines for your first reporting obligations.
Yes. Even if a company has no turnover, does not issue invoices and does not, in fact, carry out any business activities, a Sp. z o.o. may still have accounting and reporting obligations. It is important to keep track of deadlines, documents, annual accounts and any obligations towards the KRS and the Tax Office.
If your company is registered but is not yet actively trading, IMOSTA can set up Accountancy services for a Sp. z o.o. that is not currently operating. We will review the company’s current situation, explain which obligations remain, and select a service package that avoids unnecessary costs associated with comprehensive support for an active business.
Submit an enquiry — we will get in touch with you, assess your situation, explain the process for registering a Sp. z o.o. and suggest a suitable support package.
*IMOSTA Group is not a government body; it does not represent the KRS, the Tax Office or any other government agencies, and does not issue official documents, numbers or identifiers.
We provide consultancy, organisational, accounting and legal support to entrepreneurs and companies in Poland. If the process involves any steps requiring the client’s personal involvement, such as a signature, a visit to an official body, proof of identity or a decision from a public authority, we explain the procedure and provide the client with advisory support.